Request for Proposal (RFP)
A process similar to the competitive bid procedure may be used for the procurement of goods and services that are highly specialized and technical in nature. This is the Request for Proposal (RFP).

Appropriate Usage
This method is used when competitive bidding is not suitable, or not legal, as in the case in certain professional services under the State of Texas statutes. Also, this process is used when it is difficult to construct suitable specifications which are necessary in competitive bidding so that all bidders can compete on a common and equal basis.

Information Exchange
The RFP provides to the potential offeror information such as work statement, time frames and specific criteria to be used in evaluating a proposal. It requests the offeror to provide information such as an understanding of the work to be done, the approach to be used, data and pricing which sometimes includes a price breakdown or cost schedule, so the element of cost to the city is adequately considered.

Evaluation
Proposals are opened so as to avoid disclosure of contents to other offerors during reviews. Discussion may be conducted by an evaluation committee with responsible offerors who submit proposals determined to be reasonably suitable of being selected for award.

Purpose
The purpose is to clarify and assure full understanding of, and responsiveness to, solicitation of requirements. On occasion, these offerors are requested to submit best and final offers. In conducting discussions, there shall be no disclosure of any information derived from proposals submitted by other offerors. The contract file shall contain the basis on which the award is made.