Library Board Minutes October 2009
Temple Public Library
Board of Trustees
October 20, 2009
The Temple Public Library Board of Trustees conducted the Regular Quarterly Board Meeting on Tuesday, October 20, 2009 at 12:00 p.m. in the Board Room on the 3rd floor of the Library Building at 100 West Adams Avenue, Temple, Texas.
Denise Karimkhani Twila Coley Ronald Heuss
Don Nelson Dean Mohlstrom
Judy Duer, Library Director
Judy Stover, Staff
Maretta Deiterman, Friends President
The agenda for this meeting was posted on the bulletin board at the Temple Public Library on October 13, 2009 at 4:10 p.m. in compliance with the Open Meetings Law.
The following is a summary of the proceedings of this meeting. It is not intended to be a verbatim transcript.
Call to Order
The meeting was called to order 12:00 p.m. by Twila Coley, President, who presided over the meeting.
The swearing in of new board members was held. Sammy Ragsdale and Denise Karimkhani were sworn in to new terms on the Library Advisory Board.
Approval of Minutes
Dean Mohlstrom motioned to approve the minutes of the previous meeting. Don Nelson seconded the motion. Minutes were approved as presented.
Friends of the Library Report
Maretta Deiterman, President of the Friends reported on the Friends’ book sales and in particular the Fall sale that was held over the Labor Day week and netted $19,284. The total was less than the sales at the mall previous years, but it was fewer days and fewer hours, and combined with the February sale (new this year), the net exceeded prior Labor Day Book Sales. Having the sale at the library gives the Friends more space. They also saved on moving costs and the rental of the space at the mall. The Friends had 35 to 40 volunteers that assisted this year. Once they completed the sale, there were people there who packed up the books for Waco to pick up and they were done by 6PM. There is less work at the library and of the customers who were surveyed at the spring sale, 95% indicated they would prefer the sale at the library. Maretta advised that they do not miss the problems of having the sale at the mall. There were questions regarding selling books online but currently there are no volunteers willing to take on the responsibility. A suggestion was made to advertise the sale by putting a banner on the outside of the building..
Maretta advised the Board that they currently have in excess of $100,000 to help pay for the things that the City budget does not allow for such as the decorative entrance to the children’s department and she also advised that the Friends paid for the statue of the children at the entrance to the library.
Election of Officers
Election of officers was held. Twila Coley nominated Sammy Ragsdale as Secretary and Dean Mohlstrom seconded the motion. Dean was nominated as Vice President and both nominations were approved by the board.
Review of Patron Conduct Policy
The Patron Conduct Policy is up for review because it has been 5 years since the last review. The main change that needs to occur is the food and drink in the library policy. The policy needs to allow food and drink in the reading lounge once it is completed. Judy suggested using the phrase “food & drink in designated areas only”. There was a question on the computer use policy but Judy advised that policy is included in the Internet policy. The policy is posted on the bulletin board at the library entrance and in the reference department. Sammy Ragsdale moved to approve the change and the move was seconded by Dean Molhstrom. The change was approved by the board.
Library Director’s Report
A report on the renovations was given by Judy Duer. She reported that the repairs to the foundation on the west side are complete except for the retaining wall. She presented the design boards to the members of the Board so they would have an idea of how the renovations would look once complete. She presented the train station motif for the entrance of the children’s department with a ticket window and fiberglass characters and fun colors. There will be a teen area next to the reading lounge. Computers to put into the teen area have already been purchased with grant funds.
The new Audio/Visual area will be moved to underneath the atrium. There is a need for a larger storytime room and some re-upholstery to match the new decor is being done courtesy of the Friends. There will be a reuse of some of the marble countertops from the bank. These will be in the reading lounge. There will be a coffee bar in that area. Coffee will be a self-serve concession and utilize the single serving pods. Outside of the teen area there will also be stand-up computer stations similar to those in airports.
Judy advised the board that the bids for the renovations will be opened on the 22nd of October. Once the bids are opened and approved by the Council, we will know more about a time line for completion. We are hoping that the funding for the furniture and fixtures will come from the Library Foundation and the Friends since it was not able to be included in the renovation budget. If necessary, it is possible that the Foundation could have another fund drive for the Library.
The Board asked about the roof replacement. Judy advised that the roof replacement is out for bid currently and the City will be paying for that also. The carpets were cleaned two weeks ago and some of the furniture has been cleaned also.
Dean Molhstrom questioned the lighting but Judy advised that it is going to be fairly basic due to budget constraints. Denise Karimkhani asked if there were any plans for renovations on the second floor. Judy advised that she was not able to include that since the foundation repair took up so much of the renovation budget.
Dean also asked about funds from CTLS. Judy advised the board that those funds were removed from the System grants, and now come in the form of Loan Star Libraries Grants. These funds are direct grants from the State and are pretty flexible, but cannot be used for construction. This year we need to purchase a new server so we will use some of the Loan Star funds for that. Most of it is used for books.
Judy reported on the effect of the economy on the library. She passed out a month to month (comparing the same months in 2008 to 2009) comparison of various statistics from April through September. Use is up considerably. All areas in the library have picked up in their activity. Computer usage has increased a great deal. Judy has been serving on the reference desk recently due to staff illness and she has noticed a remarkable increase by non-traditional computer users who are applying for jobs and working on resumes.
Don asked if we provide service to the patrons for writing resumes etc. Judy advised that we do not normally but she has helped several of the patrons with their English or punctuation. Dean suggested a teenage geek squad of volunteers for the library.
Volunteers could also be retired people. They could teach how to use computers and the Internet in looking for work, and it would be a service to the community in a variety of ways. One goal of the reference desk is to be as helpful as possible to those patrons who really need it.
We do have a computer lab on the third floor which can be used for classes if there is an interest. There are several services around the city that provide that service so it is unknown how popular it would be at the library. There was a question by Twila about a position to assist with this and Judy advised of the hiring freeze that is in effect in the City which means a new position would not be a possibility at this time. The possibility of a minimum fee was mentioned for the class to pay the teacher.
Speaking of classes, Judy advised that she was approached by a gentleman who teaches writing classes in the library in Georgetown. He has proposed that we also do that here with part of the proceeds going to the library, and part to the instructors Judy asked the Board if there was any interest in the writing class possibility. She advised that historically adult programs have not been as successful as the library’s children’s programs which always do well. She advised that we did have an author to present a lecture on “end of life” issues recently and had a fairly good turnout (about 30). This was paid for by a grant. The Board felt that it might be worth investigating the idea of the “Writer’s College”. Another adult programming idea might be to sponsor a book club which could meet in the reading lounge.
No further business was opened for discussion.
Twila thanked everyone for attending. The next meeting will be January 19, 2010. The meeting adjourned at 1PM.
Judy Stover for Sammy Ragsdale